Reservation Policies

Reservation Requests

Reservations can be made by completing a request via the GT Campus Event Management System. Reservation requests must be received at least three (3) business days in advance of the event start date. Room cancelations must be made 72 hours in advance of any scheduled reservation to avoid a $50.00 cancelation fee.

Reservations are not official/confirmed until written confirmation has been issued. Confirmations will be sent via email within three to five business days of submitting the request. Do not announce or publicize any event dates/times/locations until an official confirmation has been received. Reservations are made on a first come, first served basis.

The Student Success Center reserves, at its sole discretion, the right to relocate an event to a space similar in size and layout. This right will only be exercised in emergency or extreme situations after other options have been exhausted and after consultation with the reserving/affected group.

Non-Georgia Tech individuals are permitted to rent event spaces at the Student Success Center at external group rates. Members of the Georgia Tech faculty/staff are permitted to rent the Student Success Center facilities to host approved events that are unrelated to their job functions, but external pricing rates apply.

Cancellation Fee

Event cancellations must be made a minimum of 72 hours in advance of the scheduled reservation to avoid a $50 cancellation fee. Event hosts that no-show for their reservation will be charged in full.

Please note that organizations that "no show" three (3) or more times on their reserved event space will be suspended from booking future events at the Bill Moore Student Success Center for the following six (6) months.

Cleaning Fee

For events taking place after 5:00 pm on Fridays and at any time on Saturdays and Sundays, a mandatory $150 cleaning fee will be applied to the reservation. This fee does not include the removal of trash from your event space. It is your responsibility to assist the onsite event coordinator in removing your trash from the building. Thank you for your cooperation! 

There is no cleaning fee for events occurring Monday to Thursdays and until 5:00 pm on Fridays unless an excessive mess is found.

Corporate Information Sessions

In association with the Center for Career Discovery & Development, external corporations are permitted to host information sessions, recruiting events and interviews at the Bill Moore Student Success Center only. These sessions are strictly for the purpose of recruiting Georgia Tech students for employment. Information session hosts are eligible to receive a discounted room rental fee of $65. Please connect with the appropriate Employer Relations Manager to determine eligibility. If your meeting/event does not meet the required criteria, normal rates apply.

Information session hosts also have the option to add a discounted AV package to their reservation for $125, which includes LCD projection with a screen, and a podium. Microphones are also included in this rate for the larger rooms with built-in speakers.

Room Use and Property Damage Policy

All groups, organizations or individual reserving space at the Student Success Center are responsible for the room and its contents during the scheduled reservation time. The group, organization or individual reserving the space in the Student Success Center agree to abide by, and make other members participating in the event aware of, all laws, rules, regulations, policies and ordinances pertaining to the use of University property, furnishings, and equipment as notated below.

  • Damages - The group, organization or individual reserving the space is responsible for any damage to the area reserved, including property, furnishings and/or equipment. If damage should occur, the group, organization or individual reserving the space shall be held responsible for costs incurred and the repair or replacement of the damaged property, furnishings or equipment.
  • Removal - Removal of property, furnishings or equipment assigned to university facilities is strictly prohibited.
  • Cleaning Charges - Additional cleaning charges may result if the reserved space is left excessively disordered. It is the responsibility of the group, organization, or individual reserving the space to restore the space to the condition in which it was received.
  • Liability - Theft of personal effects occurring in connection with the event shall in no way be the responsibility of the University or its officials.

Failure to comply with policies and procedures governing use will result in the denial of future reservation requests and damage charges.

The Student Success Center does not provide event space to individual Georgia Tech students. Students interested in requesting event space are permitted to do so through a chartered Georgia Tech organization only and the individual must be an approved member of that chartered organization. Please contact the Student Engagement Office at 404-894-3458 or engage@gatech.edu with questions regarding updates/changes to OrgSync member lists or becoming an approved contact for the chartered organization. Please see "fronting" policy below.

Fronting 

Institute departments and student organizations may not serve as fronts for off-campus organizations. If fronting is discovered, outside rental rates will apply and future reservation privileges will be impacted.

Decoration Policy

The Student Success Center Event Coordinator must approve all decorations.

  • We encourage free standing and table top decorations. 
  • No confetti, glitter, tinsel or feathers are allowed; no exceptions. A $150 cleaning fee will be applied to your reservation if decor with any of these characteristics is discovered. 
  • Only masking tape or painters tape may be used to affix signs and/or decorations to any surface (e.g. walls, doors, flooring, etc.). 
  • The use of staples, nails, tacks or any other form of tape/adhesive on any surface is strictly prohibited. 
  • Nothing may be taped, hung and/or stuck to ceilings (including pinatas and string lights) and air walls/air wall tracks. 
  • All permanent building artwork must remain in place. 
  • Flame candles are not permitted; electronic candles are a great alternative.
  • If using the ice machines, please bring a container and a scoop. 
  • Room sets are FINAL. Event hosts are not permitted to move furniture without prior approval.

Wedding Policy

The Student Success Center offers a wedding package for $2,250, which includes the following:
  • Full building rental to ensure no other events are scheduled on the special day.
  • Choice of the following spaces for the ceremony and/or reception:
    • President’s Suites A+B+C+D
    • Press Rooms A+B
    • Clary Theater (ceremony only as no food is permitted inside this event space)
  • Two bridal suites (sky boxes with en suite bathroom)
  • Onsite building attendant for the full duration of your event
  • Set-up of all tables and chairs
    • The Student Success Center does not provide linens of any kind.

Standard Operating Policies

  • Shirts and shoes are required of all visitors to the venue at all times.
  • Payments are due in full a minimum of three (3) business days prior to the event date.
  • Credit card and paper checks are the only acceptable forms of payment. Checks should be made payable to "GT Student Success Center". 
  • Site visits are scheduled by appointment Monday through Friday from 8:00 am - 3:00 pm only based on event space availability; weekends visits are not available.
  • Questions relating to hosting an event at the Student Success Center should be directed via email to the Event Coordinator.